Architecture project management software: Coordinating plans, people, and progress

Streamline architecture workflows with robust project management software that integrates tools for planning, design, budgeting, scheduling, progress tracking, collaboration, and communication.

Architecture project management software composite image of project manager sharing digital project info with construction manager
Project management software for architecture empowers efficient communication and collaboration to keep projects on track.

What is architecture project management software?

Architecture project management software enables architects to manage entire workflows using a single integrated platform—from planning, design, documentation, and collaboration to supporting tasks like budgeting, scheduling, staffing, and invoicing. Architectural project management tools help architects execute projects efficiently, serving as a single hub to estimate timelines, track progress, communicate with stakeholders, and envision projects on a digital canvas from start to finish.

Why architects use project management software

To understand how much architectural project management tools impact modern AECO workflows, it’s helpful to understand how the architects—as well as engineers, urban planners, and other professionals—worked before the digital era.

  • Paper-based documentation: Blueprints, drawings, and project plans had to be manually updated, shared, and stored, leading to challenges in version control and accessibility.
  • Spreadsheets and Gantt charts: The manual spreadsheets and Gantt charts previously used to plan and track project schedules, tasks, and dependencies scale poorly, are labor-intensive, and don’t offer real-time updates or collaboration features. With these documents, changes had to be physically shared so all partners and stakeholders could maintain updated copies.
  • File exchange: Without project management software to streamline file exchange, stakeholders needed to send materials back and forth via email or other separate file management systems. This introduced challenges of interoperability and compatibility across different file formats, sometimes requiring rework and reformatting.


This manual approach was inefficient and added significant overhead to the project management process. Architectural project management software makes it easier for AECO professionals to collaborate efficiently, manage resources, and keep tabs on every aspect of a project. Other benefits include:

  • Streamlined workflows: Architectural project management tools help AECO professionals organize tasks, track project progress, and manage timelines more efficiently. By centralizing project-related information, teams can streamline workflows, reduce errors, and optimize productivity.
  • Enhanced collaboration: Project management tools facilitate communication among architects, engineers, contractors, and clients, enabling multiple team members to view and edit project information in real time, sharing updates, comments, suggestions, and questions in a common data environment.
  • Efficient resource allocation: These tools assist in effective resource allocation for materials, manpower, and finances. Architects can also better manage budgets, schedules, and resources to prevent overruns or delays.
  • Project oversight and control: Digital project tracking and documentation helps architects oversee and manage project milestones, tasks, and deliverables. This helps identify and address potential issues early, minimize risks, and ensure project success.


Architecture project management APM at desk viewing project forecasts on monitor
Architects who specialize in project management use software to oversee all aspects of a project’s plan, design, and execution.

The crucial role of project managers in architectural firms

The widespread use of architectural project management software brings up the question of whether architects can double as project managers. The answer is a resounding yes: while architecture has rigorous licensing requirements to practice, architectural project management is a function that falls within its purview.

Being an architect means you are licensed to practice architecture. In most cases, being an architectural project manager at an architectural firm means you are a registered architect or designer (trained in an accredited architectural educational degree) who has the role of Project Manager.

Professionals who collaborate with architectural project management software

Other roles in the AECO ecosystem also benefit from using architectural project management software to manage workflows and collaborate with stakeholders, including:

Architecture project management engineers viewing partially built infrastructure


Structural, civil, mechanical, electrical, and plumbing (MEP) engineers can use CAD tools and project management software to coordinate with architects, contractors, and other stakeholders, ensuring a streamlined design and construction process.


Architecture project management construction managers in safety equipment on site

Construction managers

These professionals use project management software extensively for communication and collaboration with different project stakeholders, including owners, architects, engineers, subcontractors, and suppliers. They facilitate coordination, resolve conflicts, and ensure alignment with project goals and timelines.


Architecture project management contractor on site working on MEP systems

Contractors and subcontractors

Contractors primarily use project management software for communication and collaboration within their own teams and with subcontractors. They rely on the software to share project updates, assign tasks, review drawings and specifications, request information or changes, and track project documentation relevant to their work.


Architecture project management clients and stakeholders gathered around a table

Clients and stakeholders

Some software platforms offer user-friendly interfaces or viewing modes for clients and stakeholders to visualize designs, provide feedback, and track project progress without requiring extensive technical expertise.


Benefits of using architecture project management software

The most important benefit of using project management software is that it provides a unified and integrated platform where stakeholders can oversee projects from start to finish, communicate in real time, and leave suggestions in context. This translates to:

Enhanced design accuracy

Architects can simulate, validate, refine, and coordinate designs in a digital project environment and workflow. This allows project managers to better coordinate architecture, MEP, and structural design intent, identifying potential clashes before projects move into construction. It also allows them to administer projects as they are being built, addressing issues in the field and ensuring design deliverables clearly communicate intent to meet the project requirements.


Risk mitigation and cost savings

Digital project management within a common data environment ensures a unified view of the project and its data, thus improving communication and collaboration. Managing projects on a digital canvas helps architects detect issues early, make informed decisions to mitigate risks, and ultimately avoid costly rework during the construction phase.


Sustainability and environmental impact

A digital approach to architectural project management helps architects better assess and analyze environmental impacts such as operational and embodied carbon impacts, sun, shadow, and lighting studies, and building performance.


Software for architectural project management

Cloud-based design co-authoring, collaboration, and coordination software for architecture, engineering, and construction teams. “Pro” enables anytime, anywhere collaboration in Revit, Civil 3D, and AutoCAD Plant 3D.

Plan, design, construct, and manage buildings with powerful tools for Building Information Modeling.

Powerful BIM and CAD tools for designers, engineers, and contractors, including Revit, AutoCAD, Civil 3D, Autodesk Forma, and more

Project management in architecture success stories

Autodesk’s suite of tools helps experienced architects manage projects of all shapes and sizes, ranging from small-town renovations to multibillion-dollar greenfield constructions.

Architecture project management CFL Luxembourg national railway


Using a single source of truth for efficient collaboration

Luxembourg’s national railway used Autodesk BIM Collaborate Pro as a single hub for all stakeholders to collaborate, share data, and manage documents easily—essentially a second brain or digital twin for existing and planned infrastructure.


Architecture project management Canam building under constructions


Canam’s streamlined processes slash site issues

Learn how Canam Group, one of North America’s largest structural steel fabricators, streamlined their project process and reduced onsite issues by a factor of 10 using Autodesk BIM 360 and the Autodesk AEC Collection.


Image courtesy of Canam

Architecture project management TDIndustries building MEP system with graphical overlay


Technology journey leads to greater client satisfaction

TDIndustries begins every project by creating a 3D model in Autodesk Revit to incorporate the latest engineering data and provide more accurate pricing estimates. That single change has helped reduce schedules by at least 30% and made it easier to reallocate resources to higher-value activities.


Image courtesy of TDIndustries

Architectural project management resources

Here’s some more background reading to show how architectural project management software fits into your workflow and overall approach.

A masterclass from Autodesk University on the basics of project management within the Autodesk suite and how you can simplify the construction technology adoption process for your organization.


Construction project management can be difficult, with stakeholders constantly needing updates on financials, submittals, and schedules. This article offers five scalable, easy-to-implement tips to help keep your entire project team aligned at every stage.


A list of questions to help determine whether a potential project management software tool can protect access to your data, offer training and customer support, and supply an ecosystem of partners and integrations to meet your needs at scale.


Frequently asked questions (FAQ) on architectural project management

How do architects keep track of projects?

Architects rely on dedicated project management software platforms like Autodesk BIM Collaborate Pro to manage projects from the RFI stage through delivery.

Do architects specialize in project management?

Project management is generally a role that architects adopt in the course of their routine work—that is, it’s a subset of the skills that all architects need to learn, whether they’re a one-person consultancy or employed by a large architectural firm.

What is project management in architecture?

Project management in architecture includes oversight of all aspects of a project, from initial planning to completion. Architectural project managers are responsible for ensuring projects are completed on time, on budget, and to the clients’ specifications. Project managers often act as the primary point of contact with the client.


Architectural project management tasks include coordinating the project team, overseeing the design process, establishing timelines, and managing the budget. In addition, project managers may ensure compliance with building codes and address any issues or setbacks that occur during the design or construction phases.

What software do architects use for project management and what are the benefits?

Architects commonly use architectural project management software and suites like Autodesk AEC collection. These platforms contain features and workflows for design, review, document management, resource allocation, budgeting, and communication. They improve efficiency and productivity for architects by streamlining processes and integrating all project-related materials and communications in one digital space.