Christa Prokos
Learn how Autodesk Assistant in Vault 2027 helps engineers find files, manage workflows, and complete tasks faster using natural language prompts.
Optimize Data Management with Autodesk Vault
Secure, organize, and manage your engineering data efficiently.
Engineering teams spend a lot of time managing data—searching for files, checking drawing status, navigating workflows, and answering process questions. Even experienced Autodesk Vault data management users can lose time jumping between menus, filters, and documentation just to complete routine tasks.
That’s why Vault 2027 introduces Autodesk Assistant in Tech Preview, an AI-powered assistant built directly into Vault.
Instead of relying on exact commands, property names, or complex search filters, Autodesk Assistant allows you to interact with Vault using natural language. You can ask questions, locate information, and even initiate tasks conversationally, without leaving your workflow.
Whether you’re new to Vault or a long-time user, here are some practical prompts to help you get started.
Start with in-product guidance
Vault includes powerful capabilities, but many workflows require users to remember specific steps or configurations. Autodesk Assistant helps surface that information directly inside the product.
Try prompts like:
- “How do I use Copy Design in Vault?”
- “What are the steps to change a lifecycle state?”
- “How do I manage user permissions?”
- “How do I create Items from assemblies?”
- “What’s the difference between released and work-in-progress states?”
- “How do I find files checked out by other users?”
Instead of opening help documentation or searching external resources, users can get contextual guidance immediately inside Vault.
This can be especially useful for:
- Onboarding new team members
- Learning unfamiliar workflows
- Reducing interruptions during project work
- Helping occasional users become more productive faster
Find files faster with natural language search
One of the most practical uses of Autodesk Assistant is simplifying search.
Traditionally, finding files in Vault often requires users to know:
- Property names
- Folder structures
- Saved searches
- Advanced filters
Autodesk Assistant changes that by allowing users to describe what they need in plain language.
Try prompts like:
- “Find all files containing ‘bracket’ in the name.”
- “Show me outdated drawings in the Current Projects folder.”
- “Find released assemblies modified this month.”
- “Show me all Inventor files missing a Part Number.”
- “Find duplicate filenames across this project.”
- “Show me CAD files checked out for more than 7 days.”
- “Find all PDF drawings related to the Motor assembly.”
- “List files by category and summarize the results.”
Instead of manually building search criteria, users can focus on intent and let Autodesk Assistant interpret the request.
Use advanced queries without writing scripts
For engineering teams managing large datasets, identifying issues often requires custom scripts, exports, or manual audits.
Vault 2027 introduces support for more advanced query handling, including pattern matching and RegEx-style searches, through natural language prompts.
Example of an advanced prompt
“Give me a count of files in the _Jet Engine Model.iam and its components where the Part Number value matches this RegEx expression /\d{3}-\d{2}/gm.”
This type of capability can help teams:
- Identify naming inconsistencies
- Validate metadata standards
- Check compliance requirements
- Analyze large assemblies faster
- Reduce manual reporting effort
It brings search logic to users who may not normally write automation scripts or database queries.
Let Autodesk Assistant in Vault help execute tasks
Autodesk Assistant isn’t limited to answering questions, it can also help users complete certain Vault tasks directly.
That means less time navigating dialogs and more time focusing on engineering work.
Try prompts like:
File operations
- “Update all outdated drawings in this project.”
- “Find drawings that need updating and show me the affected files.”
- “Check whether this assembly has outdated references.”
Item operations
- “Create Items for the Motor.iam and associated files.”
- “Synchronize the Motor assembly Item to Fusion Manage.”
- “Generate Items for all released assemblies in this folder.”
Workflow support
- “Show me which files are ready for release.”
- “Identify files missing required lifecycle information.”
- “Find assemblies with unresolved references.”
For many teams, these repetitive tasks can consume significant time during release cycles or project reviews. Conversational task execution helps reduce that friction.
Real-world scenario: checking drawing status
Imagine you’ve just completed work on a large assembly.
Normally, verifying related drawings might involve:
- Opening associated files
- Reviewing references
- Checking update status manually
- Repeating the process across multiple drawings
Instead, you could simply ask:
“Are any drawings related to this assembly outdated?”
Autodesk Assistant can identify associated drawings and flag which ones require updates, helping users move faster without manually tracing file relationships.
Designed around how Vault users actually work
Autodesk Assistant in Vault was built around a simple idea:
Engineering teams should spend less time navigating systems and more time moving work forward. Rather than forcing users to think in terms of commands, menus, filters, and property syntax, Autodesk Assistant allows users to focus on outcomes like finding information, understanding workflows, identifying issues, and completing tasks efficiently.
This conversational approach helps improve:
- Feature discoverability
- Onboarding experiences
- Workflow efficiency
- Day-to-day usability for both new and experienced users
Autodesk Assistant in Vault is a Tech Preview
Autodesk Assistant in Vault 2027 is currently available as a Tech Preview, providing early access to evolving AI-powered capabilities inside Vault. As development continues, Autodesk will refine and expand supported workflows based on user feedback and real-world usage. Capabilities will continue to improve over time.
Try it and share feedback
Autodesk Assistant represents a new way to interact with Vault—bringing help, search, and task execution into a single conversational experience directly inside the product.
Whether you’re onboarding new users, searching large datasets, managing releases, tracking engineering changes, or simply trying to work more efficiently, Autodesk Assistant helps reduce friction and accelerate everyday workflows.
Join the community of users and share your feedback here:
Autodesk Assistant in Vault