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Review Policies and Procedures

Keep Software Policies Current

Regularly review and revise software use policies to clarify existing language and address new issues. Make sure all employees review these policies and that they are posted prominently in common areas of your company. Consider asking employees to sign a letter agreeing not to duplicate company software. 

Develop Reporting Mechanisms

Make it easy for employees to report unauthorized software use. Create a suggestion box or employee help line so employees can file software misuse reports confidentially.